Photo studio management and workflow in one platform
Software for photo and content production studios. Plan photoshoots, book photographers and sets, automate production, and deliver finished assets - everything from booking to delivery in one system.
Your whole studio in one flow.
This is what it looks like in the platform
Dashboard
All active jobs - sorted by what's most urgent
In priority order
3 need action · 5 at riskSneaker campaign AW25
42 products
Knitwear - webshop
18 products
Furniture - product photography
9 products
In partnership with leading tech companies
GDPR-compliant by design - EU-hosted on Microsoft Azure
Sound familiar?
The studio runs on too many disconnected tools - calendars, task managers, spreadsheets, and file servers that barely hold together.
Bookings in one calendar, tasks in another
Shoots are booked in Google Calendar, tasks managed in Asana, and status tracking lives in a spreadsheet. Nothing talks to each other.
Nobody knows what is ready to deliver
Images are scattered across local drives and shared folders without version control. It takes time to find the right file - and to know if it has been approved.
Reshoots discovered too late
Errors and missing images only show up after the shoot day, once the sample has been returned. Then, everything must be booked all over again.
Add it up - how many hours a week go to hunting for files, chasing status in emails, and booking reshoots? Multiply that by a year - that is the price of the status quo.
PixelAdmin brings your whole studio into one platform.
Where does your studio fit?
Commercial studios and in-house brand studios work differently - but both run their entire production in PixelAdmin.
Studio shooting for clients
Manage multiple clients, orders, and deadlines in one system - with reviews, style guides, and invoicing to protect your margins per client.
Brand with in-house webshop
Get samples from warehouse to live PDP faster. It is all about time-to-market: every day a SKU is not online is a day it is not selling.
A unified studio production management system to manage photo production
From photoshoot booking to delivered asset - planning, workflow, samples, capture, review, and delivery in a single source of truth.
Automate the product journey from start to finish
- Trigger-based workflows
- Approval steps and conditional routing
Keep everything on-brand with shared style guides
- Live style guides - not a static PDF
- AI validates against rules before delivery
Provide faster feedback without the email chaos
- Visual annotation directly on the image
- Version history and approval
Photoshoot planning software
Consolidate planning, resource booking, and capacity in one place. Replace calendars and spreadsheets with a single visual overview that keeps your studio running at full capacity.
Plan photoshoots in one view
Day, week, and month views of all shoots across teams and resources - so the entire studio knows what is happening when.
Book photographers, sets, and gear
Reserve photographers, studio sets, and gear together, and catch double bookings before they reach the shoot day.
Drag-and-drop rescheduling
Reschedule a booking with one click, and let everyone involved see the change instantly. No emails back and forth.
Real-time capacity
See utilization rates and fill open slots before empty capacity costs money. Plan based on data, not gut feeling.
One connected production journey
Set the rules once, and let the platform move each image forward - from booking to delivered asset, without manual coordination.
Plan & book
Shoot, photographer, set, and shot list in place in one view.
Shoot
Tethered capture links images directly to the correct job.
Edit & automate
AI handles the heavy lifting, and workflows move images forward automatically.
Review & approve
Visual feedback and approval without long email threads.
Deliver
Finished assets sent to all channels - trackable and without manual upload.
Built for studios like yours
Real people, real production, one platform. PixelAdmin is shaped by the daily life in a content studio - not a generic project tool forced onto your work.
- Built with real production studios
- One workflow - from photoshoot to delivered asset
- Human support from people who know production
Built for enterprise requirements
Your images and data must be in safe hands. PixelAdmin is built enterprise-grade from the ground up - hosted in the EU, GDPR-compliant, and with the governance your IT and security teams demand.
Frequently asked questions
Do you need more answers? Book a demo, and we will walk through your studio and setup in detail.
PixelAdmin is built for photography and content production studios - both brands with their own in-house studio and commercial studios shooting for multiple clients. It is not for fitness, dance, or audio studios.
