PixelAdmin Logo
Workflow Automation

Define how images
move. Automatically.

Set the rules once, and let the platform handle the rest.
Photo approved? Send to editor. Rejected? Create a reshoot.

app.pixeladmin.com/workflow
Scroll
How it works

Three steps to
automated workflows.

No technical background required.
Build your first workflow in under 10 minutes.

01

Choose what starts the flow

Define what sets an image in motion. E.g.: when a sample is checked in → create a photo job. When images are uploaded → start retouching.

Sample arrivalImage uploadedReview completedDeadline reached
02

Set the rules for the route

Build if/else logic that routes each image. QA approved? → Release to the client. Retouching rejected? → Return to the external editor with feedback.

If/else branchesStatus-based rulesParallel pathsUnlimited steps
03

Track every image in real time

See exactly where each image is in the flow and what's next. Spot bottlenecks before they slow down production.

Live status per imageBottleneck alertsThroughput timesAutomatic escalations
Features

Everything you need to
automate your production.

From simple triggers to complex if/else logic -
build workflows that perfectly match your production.

Trigger-Based Workflows

Every workflow starts with an event: a sample arrives → create a photo job. Images uploaded → trigger AI tagging. You define what sets the flow in motion.

Conditional Routing

Control where assets end up based on outcomes. Approved? → Release to client. Edit rejected? → Return with comments. High priority? → Skip the line.

Smart Notifications

Notify the right people at the right time. Retouchers get pinged when new images are waiting. Studio managers see when a deadline is at risk.

Real-Time Analytics

See where images pile up and which steps take too long. Identify whether retouching or approvals are the bottleneck.

Approval Gates

Add approval gates where it counts. Nothing gets published until QA signs off. Clients can review directly within the platform.

Auto-Retry & Error Handling

If a step fails - like an export or AI processing - the system automatically retries. You get notified, and the rest of the flow keeps moving.

Ready to automate
your workflows?

Let us show you how PixelAdmin can transform your production workflow. Book a no-obligation demo with our team.

Personalized onboarding
Transparent pricing
Response within 24 hours