Take control of your entire production.
From client order to invoice-PixelAdmin gives you the complete overview. Automate orders, billing, and reporting, so you can focus on what drives value.
The reality of a studio manager
Most studio managers struggle with fragmented systems and tedious admin. The result? Wasted hours and zero visibility.
Scattered systems
Emails for comms, Dropbox for styleguides, Excel for products. No cohesion-costing you hours of admin and context switching.
Admin overhead
Order management, time tracking, and invoicing consume half your day. Time you should be spending on production.
Invoicing headaches
Manual tallying of images, hours, and extra work. Invoices that are weeks late-and often wrong.
Zero production visibility
Who’s doing what? Where are the bottlenecks? What does each client cost? You simply don't know.
Feedback chaos
Client comments lost in email threads. Unstructured reviews. Nobody knows the real status.
No client portal
Clients calling and emailing for updates. WeTransfer links for delivery. Disorganized and time-consuming.
Sound familiar?
PixelAdmin puts you back in control.
One unified platform
End-to-end modules designed for the modern studio manager.
Production dashboard
Real-time overview of your entire production-from daily progress to long-term capacity.
- Turnaround time per order
- Capacity and resource utilization
- Cost per image
Order management
Upload product lists, auto-match styleguides, and plan every product.
Flexible invoicing
Per image, per hour, or flat rate. PixelAdmin tracks it automatically.
Client portals
Portals for order submission, approval, and delivery-for external clients or internal teams.
Financials & insights
Full visibility into production financials-cost per image, turnaround time, and resource usage. Make data-driven decisions based on real-time insights.
Quality Assurance
Visual feedback and approval directly in the platform. No messy emails or lost comments-just one centralized review space.
Data that drives decisions
See your entire production in one dashboard. Identify bottlenecks, track KPIs, and make data-driven decisions in real-time.
Throughput tracking
Daily, weekly, and monthly overview of image production per photographer and retoucher.
Capacity utilization
View utilization rates across teams and automatically identify open slots.
Client economics
Profitability overview per client. See margins, average order value, and trends.
Delivery times
Track average turnaround from order receipt to final delivery.
From shoot to invoice in minutes.
Manual tallying and invoicing costs hours every month. PixelAdmin tracks everything as you go and generates invoices automatically.
Automated tracking
Images, hours, and services are tallied automatically from job data. No spreadsheets, no errors.
Invoice generation
Generate invoices directly from completed jobs with custom pricing rules per client and product type.
Accounting Sync
Invoices sync automatically to your accounting system — e-conomic, Dinero, and more.
Every client. Their own universe.
Dedicated client workspaces
Every client gets their own space with styleguides, orders, and history.
Styleguide linking
Assign specific styleguides per client. Automatically matched upon order import.
Custom pricing agreements
Custom pricing per client. Automatically calculated at checkout.
Client portal
Give clients access to order, approve, and download images. Professional and frictionless.
Define once. Run automatically.
Build visual workflows that automate your production. From order intake to final delivery - no manual handoffs.
Learn moreOrder received
Client submits order data via portal
Photographer assigned
Automatic assignment based on capacity
Retouching
Tasks are automatically created after shooting
Review & delivery
Images are sent for approval and delivered automatically
From chaos to control
PixelAdmin is designed to streamline your entire production - from order intake to final delivery.
- Orders scattered across email and phone
- Manual invoicing and tallying
- No overview of profitability
- Clients calling for status updates
- Spreadsheet-based planning
- Centralized order management
- Auto-generated invoices
- Real-time dashboards and KPIs
- Self-service client portal
- Visual workflow automation
Ready to take control
over your production?
Book a personalized demo and see how PixelAdmin unifies orders, billing, dashboards, and workflows in one platform-built specifically for studio managers.