Take control of your entire production.
PixelAdmin is studio manager software built for studio leaders. Whether you deliver to external clients or internal brands, the platform brings together orders, capacity, workflow, and reporting into a single production overview - so you can focus on production instead of admin.
The reality of a studio manager
Whether you run an in-house studio or a commercial photo studio, most studio managers struggle with fragmented systems and time-consuming admin. The result? Wasted hours - and no overview.
Scattered systems
Communication in email, style guides in Dropbox, products in Excel. No connection - leaving you to spend hours on admin and overview.
Time-consuming admin
Order management, time tracking, and invoicing take up half your day. Time you should be spending on production.
Unclear costs
Manual counting of images, hours, and extra work. Delayed invoices to clients - and internally no overview of what production actually costs.
No production overview
Who is doing what? Where are the bottlenecks? What does each task cost? You simply do not know.
Feedback chaos
Feedback and comments lost in email threads. Unstructured reviews. No one knows the status.
No client portal
Stakeholders and clients calling and emailing for status updates. WeTransfer links for delivery. Unorganized and time-consuming.
Sound familiar?
PixelAdmin gives you control back.
Studio manager software - everything in one place
End-to-end modules designed for the modern studio manager.
Built for studio managers in both in-house content studios at brands and commercial photo studios with external clients.
Production dashboard
Real-time overview of your entire production - from daily progress to long-term capacity.
- Turnaround time per order
- Capacity and resource utilization
- Cost per image
Order management
Upload product lists, auto-match style guides, and plan every product.
Flexible invoicing
Per image, per hour, or flat rate. PixelAdmin tracks it automatically.
Order portals
Portals for order submission, approval, and delivery - for external clients or internal teams.
Financials & insights
Full visibility into production financials - cost per image, turnaround time, and resource usage. Make data-driven decisions based on real-time insights.
Quality Assurance
Visual feedback and approval directly in the platform. No messy emails or lost comments - just one centralized review space.
Data that drives decisions
See your entire production in one dashboard. Identify bottlenecks, track KPIs, and make data-driven decisions in real-time.
Throughput tracking
Daily, weekly, and monthly overview of image production per photographer and retoucher.
Capacity utilization
View utilization rates across teams and identify vacant slots automatically.
Production financials
Overview of profitability per brand or client. Track margins, average order value, and trends.
Delivery Times
Track average turnaround from order receipt to final delivery.
From production to billing
in minutes.
Stop spending hours on manual counting. PixelAdmin tracks everything and automatically generates invoices for clients or internal billing.
Auto-calculation
The system automatically counts images, hours, and services. No manual tallying.
Invoice generation
One-click invoicing or internal billing based on completed jobs. Export to your accounting system.
Accounting export
Export invoices and cost data directly to your preferred accounting system.
Flexible pricing models
Define unique pricing or cost models per brand
Every brand. Its own universe.
Dedicated client workspaces
Each brand - internal or for a client - gets its own page with style guides, orders, and history.
Style Guide linking
Assign specific style guides per brand. Automatic match on order import.
Prices & budgets
Unique prices per client or internal budgets per brand. Automatic calculation.
Order Portal
Give clients or internal teams access to order, approve, and download images. Professional and efficient.
Define once. Run automatically.
Build visual workflows that automate your production. From order intake to final delivery - no manual handoffs.
Learn moreOrder received
Client or team submits order data via portal
Photographer assigned
Automatic assignment based on capacity
Retouching
Tasks are automatically created after shooting
Review & delivery
Images are sent for approval and delivered automatically
From chaos to control
PixelAdmin is designed to streamline your entire production - from order intake to final delivery.
- Orders scattered across email and phone
- Manual invoicing and tallying
- No overview of profitability
- Stakeholders and clients calling for status
- Spreadsheet-based planning
- Centralized order management
- Auto-generated invoices
- Real-time dashboards and KPIs
- Self-service order portal
- Visual workflow automation
Ready to take control
over your production?
Book a personal demo and see how PixelAdmin brings orders, financials, dashboards, and workflows together in one platform - built for studio managers in both in-house and commercial photo studios.